AGENDA
Joint Board of Management Meeting

Thursday, July 30, 2020

12:00 P.m. - 2:00 P.m.

---

1.

Call to Order

a.

Disclosure of Pecuniary Interest

2.

Adoption of Minutes

A copy of the minutes for the Thursday, June 25, 2020 meeting of the LAWSS Joint Board of Management is attached to this agenda.

• "That the LAWSS Joint Board of Management ADOPT the Thursday, June 25, 2020 meeting minutes."

3.

Consent Items

• "That the LAWSS Joint Board of Management RECEIVE as information the May 2020 Financial Statements, June 2020 Operational Statements and Flow Summary Sheets, along with the staff Information Report, dated July 30, 2020."

a.

Monthly Financial Statements

The May 2020 LAWSS budget statement and cash balance sheets are attached.

b.

Monthly Operational Statement - June 2020

The June 2020 Monthly Operation Reports are attached.

c.

Information Reports

1.

June 2020 Flow Summary Sheets

2.

Information Reports (July 30, 2020)

4.

Items for Discussion

a.

2020 Major Maintenance Program- Project Substitution Request

• "That the LAWSS Joint Board of Management RECEIVE staff report subject, "2020 Major Maintenance Project Substitution Request" and APPROVE the changes to the 2020 Major Maintenance Program outlined within."

b.

WLPS Special Valve Project- Contractor Selection

• "That the LAWSS Joint Board of Management RECEIVE staff report subject, "WLPS Special Valve Project- Contractor Selection" and AWARD Dielco Industrial Contractors Ltd. with project for replacement of 36" Ross Valve for the quoted amount of $152,750+HST."

c.

Supervisory Control and Data Acquisition (SCADA) Master Plan- Consultant Selection

• That the LAWSS Joint Board of Management RECEIVE staff memo subject, "Supervisory Control and Data Acquisition (SCADA) Master Plan- Consultant Selection" and AWARD Eramosa with RFP 20-01 SCADA Master Plan and Associated Works for the quoted amount of $95,534.25+HST."

d.

Engineering Design and Project Management for Main Plant HVAC - Consultant Selection

• That the LAWSS Joint Board of Management RECEIVE staff memo subject, "Engineering Design and Project Management for Main Plant HVAC - Consultant Selection" and AWARD Building Innovation with RFP 20-02 Engineering Design and Project Management for Main Plant HVAC for the quoted amount of $75,000+HST."

e.

Fieldgate Network Upgrade - System Selection

• "That the LAWSS Joint Board of Management RECIEVE staff report subject, "Fieldgate Network Upgrade - System Selection" and HIRE OCWA to execute Remote Flow Monitoring Upgrade Proposal dated July 7, 2020 for the quoted amount of $84,860+HST and INCREASE the appropriate budget amount by $11,353.54.

f.

2020 and 2021 Meeting Format and Schedule

• "That the LAWSS Joint Board of Management RECEIVE as information staff report subject, "2020 and 2021 Meeting Format and Schedule"."

g.

Fuel Storage and Delivery System- Update

• "That the LAWSS Joint Board of Management RECEIVE staff report subject,"Fuel Storage and Delivery System- Update" and APPROVE additional engineering fees in the amount of $25,000 to incorporate the fuel system upgrade into the Generator Project, and DESIGNATE WELECO as preferred vendor for supply of LAWSS fuel system components/hardware and INCREASE overall project budget by $275,000 to facilitate the permanent upgrade to the existing fuel storage and delivery system."

5.

Deferred Matters/Additional Business

6.

Confidential

7.

Adjournment

• "That the LAWSS Joint Board of Management ADJOURN the meeting to its next board meeting held on Thursday, August 27, 2020 at 12pm at the Tourism Sarnia-Lambton Assembly Room, 1455 Venetian Blvd. Point Edward."