AGENDA
Joint Board of Management Meeting

Thursday, April 30, 2020

12:00 P.m. - 2:00 P.m.

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1.

Call to Order

a.

Disclosure of Pecuniary Interest

2.

Procedural By-Law Amendment

Electronic Meetings

• "That the LAWSS Joint Board of Management APPROVE the report subject: "Proposed Amendment to the Procedural By-Law to Allow for Electronic Meetings during a Declared Emergency", dated April 30, 2020."

• "That By-Law No. 3-2020 be read a first and second time.

  That By-Law No. 3-2020 be READ a third time and finally passed."

3.

Adoption of Minutes

A copy of the minutes for the Thursday February 27, 2020 meeting of the LAWSS Joint Board of Management is attached to this agenda.

• "That the LAWSS Joint Board of Management ADOPT the February 27, 2020 meeting minutes."

4.

Consent Items

• "That the LAWSS Joint Board of Management RECEIVE as information the January 2020 and February 2020 Financial Statements, the February 2020 and March 2020 Operational Statements and the February 2020 and March 2020 Flow Summary Sheets along with the report subject: Information Report (April 30, 2020)."

a.

Financial Statements

A copy of the January 2020 and February 2020 LAWSS budget statement and cash balance sheets are attached.

1.

January 2020 Financial Statement

2.

February 2020 Financial Statement

b.

Operational Statements

The February 2020 and March 2020 Monthly Operations Reports are attached.

1.

February 2020 Operational Statement

2.

March 2020 Operational Statement

c.

Information Report

1.

February 2020 Flow Summary Sheets

2.

March 2020 Flow Summary Sheets

3.

Information Report (April 30, 2020)

5.

Items for Discussion

a.

Notice of Motion - Councillor Bird

1.

Councillor Bird - Webcasting & Video Archive

For and transparency, I'm asking for a resolution of the Board to ask staff to check on Webcasting & Video Archiving:

Goal:

- accuracy when checking back over information from home
- will also allow the general public to be able to watch these meetings, and
- also, it will ensure meetings are run with respect and professionalism

• "That the LAWSS Joint Board of Management direct staff to prepare a report detailing options for webcasting and video achieving of future meetings of the LAWSS Board."

2.

Councillor Bird - Regular Meetings

For cost-effectiveness, efficient time management, I'm asking for a resolution of the Board to ask staff to check on the following:

• "That the LAWSS Joint Board of Management establish 9:30am as the default meeting time for regular LAWSS Board meetings."

• "That the LAWSS Joint Board of Management forego the lunch expense, waste, and extra time involved for organizing and clearing away afterwards."

b.

LAWSS Licence Renewal

• That the LAWSS Joint Board of Management;

  1. APPROVE the LAWSS Financial Plan prepared by Watson & Associates Economists Ltd. dated March 17, 2020.
  2. PROVIDE notice that the Financial Plan be advertised.
  3. SUBMIT the approved Financial Plan dated March 17, 2020 to the Ministry of Municipal Affairs and Housing. (O. Reg. 453/07, section 3 (1) 6).
  4. SUBMIT the approved Financial Plan and the Board resolution approving the Financial Plan to the Ministry of the Environment, Conservation and Parks, satisfying the requirements under the Safe Drinking Water Act. (S.D.W.A. section 32 (5) 2.ii.)."

c.

Master Plan Update

• "That the LAWSS Joint Board of Management;

  1. ENDORSE a growth factor of 11.2% for the City of Sarnia, 24.7% for St. Clair Township, 25.0% for the Town of Plympton-Wyoming, 21.7% for the Township of Warwick, 10.0% for the Village of Point Edward and 17% for the Municipality Lambton Shores for the 2020 LAWSS Master Water Plan Update.
  2. RECOGNIZE that the Township of Warwick has undertaken a water needs analysis and that this analysis will be considered in the annual review process and future updates of the LAWSS Master Water Plan."
• "That the LAWSS Joint Board of Management APPROVE scope of the 2020 LAWSS Master Plan Water Update to include a sensitivity analysis with an upset limit of $15,000."

6.

Deferred Matters/Additional Business

7.

Confidential

8.

Upcoming Meeting Dates

List of upcoming meeting dates of the LAWSS Joint Board of Management;

• May 28, 2020
• June 25, 2020
• July 30, 2020
• August 27, 2020
• September 24, 2020
• October 29, 202
• November 26, 2020
• December 10, 2020

9.

Adjournment

• "That the LAWSS Joint Board of Management ADJOURN this meeting to its next board meeting held on Thursday, May 28, 2020 at 12pm and the Tourism Sarnia-Lambton Assembly Room, 1455 Venetian Blvd. Point Edward."